The Department of Human Resources invites you to explore the resources and services available through our website. Use the links provided below to find more information concerning payroll, accommodation requests, resolving workplace matters, and more.

If you cannot find what you are looking for, feel free to contact Human Resources at 973-596-3140.

Employees are paid every two weeks, on Fridays.  Twelve month employees are paid 26 paychecks in a fiscal year and faculty are paid 22 paychecks for an academic year.

Please refer to the below links for the current year’s pay schedule.

Direct Deposit

Direct Deposit is a safe and confidential method of receiving your salary payment.
When you sign up for Direct Deposit, NJIT will automatically deposit your paycheck in the account(s) of your choice on payday. Direct Deposit is a free service available to all NJIT employees.

Under the Americans with Disabilities Act, (ADA) the university must provide reasonable accommodation, including leave time, to a qualified individual with a disability.  Reasonable Accommodation is any modification or adjustment to a job or the work environment that will enable a qualified employee with a disability to perform his or her essential job functions.

If you have any questions or believe you may be eligible for a reasonable accommodation pursuant to the ADA, please contact the Department of Human Resources at ext. 3380.

Conflicts in the Workplace

Ideally an employee will develop a working relationship with his/her colleagues as well as with his/her supervisor such that s/he will be able to discuss and resolve workplace issues amicably and professionally within the department.  Employees should first attempt to resolve the work-related problem or employment issue with their immediate supervisor as well as with any other employee involved within a reasonable time after the occurrence of the incident.

However, on occasion when this is not possible, or where a satisfactory resolution of the problem cannot be reached informally, the employee may either file a grievance with his or her union, if applicable, or, for non-aligned personnel, make an appointment to meet with the Human Resources Director of Labor and Employee Relations.

Filing a Complaint / Reporting a Threat

It is New Jersey Institute of Technology’s policy to prohibit intentional discrimination and/or harassment of any individual by another person on the basis of any protected classification including, but not limited to, race, color, national origin, disability, religion, marital status, veteran status, civil union status, sexual orientation or age.

If you feel that you have been subjected to conduct which violates your rights you should immediately report the matter to your Supervisor. If you are unable for any reason to contact this person, or if you have not received a satisfactory response within five (5) business days after reporting any incident of what you perceive to be discrimination/harassment, please contact the Human Resources Director of Labor and Employee Relations. If the person toward whom the complaint is directed is one of the individuals indicated above, you should contact any higher-level manager in your reporting hierarchy.

Please note that immediate threats of violence should be directed to Public Safety at ext.3110.  For threats which are not of an immediate nature, they should be reported to your supervisors.

Every report of perceived discrimination/harassment or threats by co- workers will be fully investigated and corrective action will be taken where appropriate. All complaints will be kept confidential to the extent maintaining confidentiality does not impede the university’s ability to investigate and respond to the complaint(s). 

No employee will be subjected to retaliation, intimidation or disciplinary action as a result of reporting discriminatory treatment or a threat in good faith.

Expectations of Employees

Core Values

The university is committed to the following set of core values that reflect our beliefs, guide our behavior, shape our culture, and in so doing establish a sense of community, common purpose and student focus.

  • Excellence 
    We innovate in the pursuit of excellence in all that we do and continue to improve in order to meet and sustain the highest standards of performance.
  • Integrity
    We are honest and ethical in all we do, keep our promises, and acknowledge our mistakes.
  • Civility
    We treat each other with respect and with dignity.
  • Social Responsibility
    We pride ourselves in being an engaged partner in enhancing in the communities in which we live.
  • Diversity
    We celebrate the diversity of our university community and are sensitive to cultural and personal differences. We do not tolerate discrimination of any form.
  • Communication
    We strive to share information and understand each other’s perspective.

 

Attendance

Regular attendance is essential to the university operating effectively and efficiently and is a necessary condition of employment.  All staff members are expected to report to work as scheduled and on time.   Staff members who are unable to report to work at their scheduled start time are required to notify their immediate supervisor or the department’s designee prior to their scheduled start time or as required by their collective bargaining unit’s agreement. Staff members who are absent from work without proper notification or authorization may be subject to progressive discipline.

Progressive Discipline

Progressive disciplinary actions or measures to correct behavior shall include- oral reprimand, counseling memos, written reprimand, suspensions and termination.

Performance may be addressed through Performance Improvement Plans.

For any questions you may have regarding progressive discipline or performance issues, please contact the Department of Human Resources at (973) 596-3142 or reference your collective bargaining unit’s agreement if applicable.

 

If you are separating from the university, please review the following information so that you can plan appropriately regarding your final pay, benefits continuation, retirement plan etc.

Resignation Notice
The university requests a minimum of two weeks’ notice of an employee’s resignation. Employees separating from management positions are requested to give four weeks’ notice.  An employee who is transferring to another department within the university is expected to give the same period of notice.  The notice should be given to your supervisor with a copy to Human Resources.

Before determining your last day of work and your actual separation date you should speak with your supervisor to plan your transition – points to consider may include: Will you be working through your last day? Will you be using vacation before your resignation date?

Vacation Leave
Please see your respective bargaining unit agreement or the non-aligned vacation policy for terms of vacation usage prior to separation.  There is no payout of vacation time after a voluntary separation.

Medical and  Dental
Under the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) covered employees and their dependents may be eligible to continue medical and/or dental coverage generally for a period of up to 18 months at the employees own expense. You will receive information about the COBRA program by mail at your home address we have on record. You will have 60 days from the date on the COBRA notice to enroll in COBRA coverage.

Be sure to contact Benefits in Human Resources before you leave employment to ensure a COBRA packet is mailed to you. If you do not inform HR when your job ends, you may lose your eligibility for COBRA benefits.

Retirement Plans
If you are separating from NJIT due to retirement, you may call Benefits staff to schedule a meeting to discuss your retiree health plan options at 973-596-3144.

Unemployment Benefits
Based on the circumstances of your separation from NJIT, you may be eligible to receive benefits through the State. You will need to apply for these benefits with the State.

Exit Interviews
You are encouraged to meet with Human Resources to complete an exit interview.  If you do not want to meet with HR, you can download the exit interview form and submit it to the Department of Human Resources, Fenster Hall, Room 500.  To schedule an exit interview in person, please contact HR at (973) 596-3140. The exit interview will be an opportunity to share your experiences as an employee of NJIT.

NJIT Property
Employees are responsible for returning all NJIT property to his or her supervisor, including ID, keys, tools, uniforms, cell phones and electronic equipment prior to their last day of work.

Change of Address
If you change your address after separation from the university, you must notify Human Resources so your address can be updated in our system.  Failure to report a change of address to HR may result in information or documents like COBRA notice, W-2 tax forms etc.  not being sent to the correct address. Please email address changes to hr@njit.edu.