Employees

Under the Americans with Disabilities Act, (ADA) the university must provide reasonable accommodations, including leave time, to a qualified individual with a disability.  A reasonable accommodation is any modification or adjustment to a job or the work environment that will enable a qualified employee with a disability to perform their essential job functions.

If you have any questions or believe you may be eligible for a reasonable accommodation pursuant to the ADA, please contact the Office of Accessibility Resources and Services (OARS) at employee_accommodations@njit.edu or visit the OARS website.

Employees requesting accommodations must complete the Employee Accommodation Intake form.

Additional information regarding NJIT policy and procedures can be found in the Reasonable Accommodation Policy.

Conflicts in the Workplace

Ideally an employee will develop a working relationship with his/her colleagues as well as with his/her supervisor such that s/he will be able to discuss and resolve workplace issues amicably and professionally within the department.  Employees should first attempt to resolve the work-related problem or employment issue with their immediate supervisor as well as with any other employee involved within a reasonable time after the occurrence of the incident.

However, on occasion when this is not possible, or where a satisfactory resolution of the problem cannot be reached informally, the employee may either file a grievance with his or her union, if applicable, or, for non-aligned personnel, make an appointment to meet with the Human Resources Director of Labor and Employee Relations.

Filing a Complaint / Reporting a Threat

In accordance with Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, the New Jersey Law Against Discrimination (NJLAD), the Americans with Disabilities Act (ADA), and other applicable laws, the University strictly prohibits unlawful discrimination, harassment and retaliation by or against any NJIT student or employee on the basis of race, color, creed, national origin, nationality, ancestry, religion, sex, pregnancy, age, disability, marital status, gender identity or expression, affectional or sexual orientation, military service, veteran status, atypical cellular or blood trait, an individual's genetic information, status as a domestic violence victim/survivor or any other category protected by federal, state or local laws (collectively referred to as "Protected Classes").

If you feel that you have been subjected to conduct which violates your rights you should immediately report the matter to your Supervisor. If you are unable for any reason to contact your Supervisor, or if you have not received a satisfactory response within five (5) business days after reporting any incident of what you perceive to be discrimination/harassment, please contact the Department of Institutional Access at institutional-access@njit.edu or by completing an online reporting form. 

Please note that immediate threats of violence should be directed to NJIT Public Safety at (973) 596- 3111. 

Mandatory Reporting: Supervisory personnel who witness what they believe to be Prohibited Conduct under this Policy by or are in receipt of formal or informal allegations are required to report all relevant information to DIA within 24 hours. This includes the name(s) of the individual(s) who made the report, the alleged Complainant, the alleged Respondent, and any witnesses, if known.

Confidentiality: All complaints reported will be kept confidential to the extent maintaining confidentiality does not impede the university’s ability to investigate and respond to the complaint(s). 

Non-Retaliation: No employee will be subjected to retaliation, intimidation or disciplinary action as a result of reporting discriminatory treatment or a threat in good faith.

Expectations of Employees

Core Values

The university is committed to the following set of core values that reflect our beliefs, guide our behavior, shape our culture, and in so doing establish a sense of community, common purpose and student focus.

• Excellence 
  We innovate in the pursuit of excellence in all that we do and continue to improve in order to meet and sustain the highest standards of performance.
• Integrity
  We are honest and ethical in all we do, keep our promises, and acknowledge our mistakes.
• Civility
  We treat each other with respect and with dignity.
• Social Responsibility
  We pride ourselves in being an engaged partner in enhancing in the communities in which we live.
• Diversity
  We celebrate the diversity of our university community and are sensitive to cultural and personal differences. We do not tolerate discrimination of any form.
• Communication
  We strive to share information and understand each other’s perspective.

Attendance

Regular attendance is essential to the university operating effectively and efficiently and is a necessary condition of employment.  All staff members are expected to report to work as scheduled and on time.   Staff members who are unable to report to work at their scheduled start time are required to notify their immediate supervisor or the department’s designee prior to their scheduled start time or as required by their collective bargaining unit’s agreement. Staff members who are absent from work without proper notification or authorization may be subject to progressive discipline.

Progressive Discipline

Progressive disciplinary actions or measures to correct behavior shall include- oral reprimand, counseling memos, written reprimand, suspensions and termination.

Performance may be addressed through Performance Improvement Plans.

For any questions you may have regarding progressive discipline or performance issues, please contact the Department of Human Resources at (973) 596-3142 or reference your collective bargaining unit’s agreement if applicable.

If you are separating from the university, please review the following information so that you can plan appropriately regarding your final pay, benefits continuation, retirement plan etc.

Resignation Notice
The university requests a minimum of two weeks’ notice of an employee’s resignation. Employees separating from management positions are requested to give four weeks’ notice.  An employee who is transferring to another department within the university is expected to give the same period of notice.  The notice should be given to your supervisor with a copy to Human Resources.

Before determining your last day of work and your actual separation date you should speak with your supervisor to plan your transition – points to consider may include: Will you be working through your last day? Will you be using vacation before your resignation date?

Vacation Leave
Please see your respective bargaining unit agreement or the non-aligned vacation policy for terms of vacation usage prior to separation.  There is no payout of vacation time after a voluntary separation.

Medical and  Dental
Under the Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) covered employees and their dependents may be eligible to continue medical and/or dental coverage generally for a period of up to 18 months at the employees own expense. You will receive information about the COBRA program by mail at your home address we have on record. You will have 60 days from the date on the COBRA notice to enroll in COBRA coverage.

Be sure to contact Benefits in Human Resources before you leave employment to ensure a COBRA packet is mailed to you. If you do not inform HR when your job ends, you may lose your eligibility for COBRA benefits.

Retirement Plans
If you are separating from NJIT due to retirement, you may call Benefits staff to schedule a meeting to discuss your retiree health plan options at 973-596-3144.

Unemployment Benefits
Based on the circumstances of your separation from NJIT, you may be eligible to receive benefits through the State. You will need to apply for these benefits with the State.

Exit Interviews
You are encouraged to meet with Human Resources to complete an exit interview.  If you do not want to meet with HR, you can download the exit interview form and submit it to the Department of Human Resources, Fenster Hall, Room 500.  To schedule an exit interview in person, please contact HR at (973) 596-3140. The exit interview will be an opportunity to share your experiences as an employee of NJIT.

NJIT Property
Employees are responsible for returning all NJIT property to his or her supervisor, including ID, keys, tools, uniforms, cell phones and electronic equipment prior to their last day of work.

Change of Address
If you change your address after separation from the university, you must notify Human Resources so your address can be updated in our system.  Failure to report a change of address to HR may result in information or documents like COBRA notice, W-2 tax forms etc.  not being sent to the correct address. Please email address changes to hr@njit.edu.