Updating Personal Information
How do I change my address, telephone number, or emergency contact information?
Addresses, personal telephone numbers, and emergency contacts can be updated in Banner self service by following the below instructions:
- Log into Highlander Pipeline https://my.njit.edu
- From the “Faculty/Services” tab choose “Self Service Banner (SSB)”
- Choose “Personal Information” tab
- You may view or update the following items:
- Addresses and Phones
- Personal E-mail Addresses
- Emergency Contacts
- Marital Status
How can I find out how much sick or vacation time I have accrued?
Leave balances can be viewed by following the below directions.
- Log into Highlander Pipeline https://my.njit.edu
- From the “Faculty/Services” tab choose “Self Service Banner (SSB)”
- Choose “Employee” and then “Leave Balances”
- Please note leave balances are updated once per pay period on or around the pay date.
How do I change/update direct deposit for my pay?
Instructions for uploading your direct deposit can be found at our payroll website, here.
How do I update my W4?
Instructions for uploading your withholdings/W4 can be found at our payroll website, here.
How do I obtain verification of employment?
New Jersey Institute of Technology uses uConfirm to help us to better manage employment and salary verifications on our Faculty and Staff.
Please use the following process to complete the verification. To Obtain Proof of Employment or Salary Information.
- Go to www.uconfirm.com and click on “Verifier Login”
- Follow the prompted instructions
- You will need the following information: Employee’s Social Security Number, The Employer’s name is: “New Jersey Institute of Technology”
- Valid credit card (e.g., MasterCard, VISA, American Express or Discover)
- If income data is required, written authorization from employee (you will be prompted during the request process to upload or fax the authorization to uConfirm)
*Please note that uConfirm will only be used to verify employment for Faculty and Staff. Student Employment will continue to be verified through Student Financial Aid Services at (973) 596-3477.
For additional assistance, please contact: HR@njit.edu
Employee Benefits
What health plan am I enrolled in?
You can view your medical and dental enrollment by logging in or registering (if not done so already) to BenefitSolver. Registration Instructions.
Where do I access FMLA forms? How do I apply for FMLA?
FMLA forms and information can be found on our HR website, under Benefits. Please note the form has to be filled out by the employee and medical provider for HR approval.
What does tuition remission cover?
Tuition remission covers the cost of tuition and not fees for employees and their dependent children. See the Tuition Remission Policy for detailed information.
How do I contribute more to retirement?
You can contribute additional funds to retirement by enrolling in either a 403 (b) plan or 457 Deferred Compensation plan. Both plans are voluntary and allow for employee only contributions. Complete the Salary Reduction Agreement form to contribute more towards a voluntary retirement plan.
Accommodations
Requesting a Reasonable Accommodation
In order to request an accommodation, the employee will need to complete and submit the Accommodation Request Form. In addition, the employee’s health care provider will need to submit the Americans with Disabilities Accommodation (ADA) Interactive Questionnaire. The employee should e-mail the completed forms to the Department of Human Resources for review at hraccommodations@njit.edu. The employee also may contact the Department of Human Resources directly if the employee has specific questions regarding the accommodation process.
Interactive Process
Upon receipt of the applicable accommodation forms, Human Resources will engage in an “interactive process,” where NJIT will assess the nature of the disability and the limitations that may affect the employee’s ability to perform the essential job duties through discussions and information sharing between Human Resources, the employee, the health care provider and supervisor. The interactive process also will help determine if the requested accommodation(s) is/are reasonable, and that they do not impose any undue hardship. As part of the interactive process, your supervisor may be requested to provide information, such as details regarding the essential functions of the position, or to address feasibility issues.
Job Posting & Hiring
How do I post a position?
The first step in the process is to initiate a request. After being fully approved, this requisition eventually becomes the job posting on NJIT’s recruitment website (jobs.njit.edu).
How do I externally advertise a position?
Please reach out to a member of our Talent Acquisition team for guidance on the process and best avenues for advertising your position: careers@njit.edu
What is the process for interviewing?
Please reach out to a member of our Talent Acquisition team for guidance on an appropriate interview format for your position: careers@njit.edu
I want to offer a candidate a position- what is the process?
Please review the process outlined here on how to make an offer and issue an offer letter. It’s important to note that you should not make any verbal offers of employment without consulting with HR first.
I want to hire someone- when can they start?
Please review the recommended start dates (and Orientation dates) for 2022 that coincide with our payroll schedule. If there is a preferred start date that does not coincide with our payroll schedule, there is flexibility with the dates to better meet your business needs, however it's always preferred to have a new hire attend orientation on their first day.
When can a new hire claim their UCID and get their email set up?
All new hires should visit the HR office on, or before, their first day of employment to complete the new hire paperwork, which will include visual acceptance of appropriate work authorization. Once we verify receipt of all required paperwork, the new hire's information will be entered into Banner, within 24-48 hours, which will generate their NJIT ID. The new hire can then Claim their UCID.
Manager Requests
I submitted a Personnel Action Form (PAF). When will it be processed by HR?
Please note the PAF processing schedule at this link. To determine the status of a specific PAF form please email HR@njit.edu
Where can I locate PAF processing deadlines?
PAF Processing deadlines and the payroll schedule can be found at this link.
How do I request a report or list of employees?
Report requests can be sent to HRIS@njit.edu
Investigations
What do you investigate?
Our team investigates any employee policy violations and/or claims of discrimination or discriminatory harassment involving NJIT employees. We also partner with the Dean of Students and Campus Life to investigate complaints that involve both students and employees.
How long does the investigation process take?
Investigations are generally completed within 90 days of receiving the initial complaint and completing the intake interview, however, the length of investigation can be longer depending on the complexity of the issues, number of parties/witnesses involved, etc. Our team will provide complainants and respondents with status updates periodically throughout the investigation.
Unions
Where can I find my union contract?
Union Contracts can be found here. https://hr.njit.edu/union-contracts
What is my Starting/ending date and/or union dues or deductions?
Each union contract provides details on union dues/deductions, and we encourage employees to contact their union representative(s) for specific information. In general, employees must sign a union authorization form/card to initiate dues deductions, and to end deductions, employees must contact the union to confirm, and the union will notify HR.
Summer Fridays Compressed Work Week - Pilot
What is the Summer Friday's Compressed Work Week?
The compressed work week is a piloted program to allow for Friday's off during this slower time of year. It will begin on June 6th and end on August 13th for eligibly employees. Offices will be open from 8:30 to 5pm and employees are permitted a 30 minute lunch break. Vice Presidents and Deans have discretion to modify schedules for certain positions to ensure student services, essential education, research, safety and physical plant functions remain operational. This will include the need for certain positions to work on Friday to provide these services with the intent that they be able to substitute a different day off within their compressed schedule.
Does the schedule apply to holiday weeks (Juneteenth and July 4th)?
No, there are no additional days off during the holiday weeks. We return to summer hours of 9-4pm during those weeks.
How do I submit my time when taking PTO?
If you are submitting vacation or sick time please use 8.75 hours for a full day. If you are using a personal day or floating holiday, continue to use 7 hours.