Updating Personal Information
How do I change my address, telephone number, or emergency contact information?
Addresses, personal telephone numbers, and emergency contacts can be updated in Banner self service by following the below instructions:
- Log into Highlander Pipeline https://my.njit.edu
- From the “Faculty/Services” tab choose “Self Service Banner (SSB)”
- Choose “Personal Information” tab
- You may view or update the following items:
- Addresses and Phones
- Personal E-mail Addresses
- Emergency Contacts
- Marital Status
How can I find out how much sick or vacation time I have accrued?
Leave balances can be viewed by following the below directions.
- Log into Highlander Pipeline https://my.njit.edu
- From the “Faculty/Services” tab choose “Self Service Banner (SSB)”
- Choose “Employee” and then “Leave Balances”
- Please note leave balances are updated once per pay period on or around the pay date.
How do I change/update direct deposit for my pay?
Instructions for uploading your direct deposit can be found at our payroll website, here.
How do I update my W4?
Instructions for uploading your withholdings/W4 can be found at our payroll website, here.
How do I obtain verification of employment?
New Jersey Institute of Technology uses uConfirm to help us to better manage employment and salary verifications on our Faculty and Staff.
Please use the following process to complete the verification. To Obtain Proof of Employment or Salary Information.
- Go to www.uconfirm.com and click on “Verifier Login”
- Follow the prompted instructions
- You will need the following information: Employee’s Social Security Number, The Employer’s name is: “New Jersey Institute of Technology”
- Valid credit card (e.g., MasterCard, VISA, American Express or Discover)
- If income data is required, written authorization from employee (you will be prompted during the request process to upload or fax the authorization to uConfirm)
*Please note that uConfirm will only be used to verify employment for Faculty and Staff. Student Employment will continue to be verified through Student Financial Aid Services at (973) 596-3477.
For additional assistance, please contact: HR@njit.edu
Employee Benefits
What health plan am I enrolled in?
You can view your medical and dental enrollment by logging in or registering (if not done so already) to BenefitSolver. Registration Instructions.
Where do I access FMLA forms? How do I apply for FMLA?
FMLA forms and information can be found on our HR website, under Benefits. Please note the form has to be filled out by the employee and medical provider for HR approval.
What does tuition remission cover?
Tuition remission covers the cost of tuition and not fees for employees and their dependent children. See the Tuition Remission Policy for detailed information.
How do I contribute more to retirement?
You can contribute additional funds to retirement by enrolling in either a 403 (b) plan or 457 Deferred Compensation plan. Both plans are voluntary and allow for employee only contributions. Complete the Salary Reduction Agreement form to contribute more towards a voluntary retirement plan.
Job Posting & Hiring
How do I post a position?
The first step in the process is to create and submit a requisition request through our applicant tracking system, Cornerstone. After being fully approved, this requisition eventually becomes the job posting on NJIT’s recruitment website (jobs.njit.edu).
How do I externally advertise a position?
To post an external ad for a vacant position, the hiring manager must complete an Advertising Request Form . Please click on the following link for more information. https://hr.njit.edu/supervisors/recruitment
What is the process for interviewing?
Please reach out to a member of our Talent Acquisition team for guidance on an appropriate interview format for your position: careers@njit.edu
I want to hire someone- when can they start?
Please review the recommended start dates that coincide with our payroll schedule. If there is a preferred start date that does not coincide with our payroll schedule, there is flexibility with the dates to better meet your business needs.
When can a new hire claim their UCID and get their email set up?
All new hires should visit the HR office on, or before, their first day of employment to complete the new hire paperwork, which will include visual acceptance of appropriate work authorization. Once we verify receipt of all required paperwork, the new hire's information will be entered into Banner, within 24-48 hours, which will generate their NJIT ID. The new hire can then Claim their UCID.
Manager Requests
I submitted a Personnel Action Form (PAF). When will it be processed by HR?
Please note the PAF processing schedule at this link. To determine the status of a specific PAF form please email HR@njit.edu
Where can I locate PAF processing deadlines?
PAF Processing deadlines and the payroll schedule can be found at this link.
How do I request a report or list of employees?
Report requests can be sent to HRIS@njit.edu
Investigations
What do you investigate?
Our team investigates any employee policy violations and/or claims of discrimination or discriminatory harassment involving NJIT employees. We also partner with the Dean of Students and Campus Life to investigate complaints that involve both students and employees.
How long does the investigation process take?
Investigations are generally completed within 90 days of receiving the initial complaint and completing the intake interview, however, the length of investigation can be longer depending on the complexity of the issues, number of parties/witnesses involved, etc. Our team will provide complainants and respondents with status updates periodically throughout the investigation.
Unions
Where can I find my union contract?
Union Contracts can be found here. https://hr.njit.edu/union-contracts
What is my Starting/ending date and/or union dues or deductions?
Each union contract provides details on union dues/deductions, and we encourage employees to contact their union representative(s) for specific information. In general, employees must sign a union authorization form/card to initiate dues deductions, and to end deductions, employees must contact the union to confirm, and the union will notify HR.